The Grant Management System (GMS) is a web-based platform that supports the management of the entire grant life cycle for all Country-Based Pooled Funds (CBPFs). It is a mandatory tool for CBPFs and a fundamental management instrument for OCHA's fund managers. The GMS promotes efficiency, effectiveness and supports risk management. GMS harmonises business processes while catering to the special needs of each fund. The system strengthens OCHA's data analysis and information management capacity.
GMS streamlines allocations and facilitates interaction among all stakeholders involved in the grant management process, supporting them in discharging their functions. GMS allows grant recipients to submit project proposals online. Financial and narrative reporting can therefore be done in real time, together with any project revisions. The system provides for real time tracking of processes, tasks, reminders and feedback.
GMS is a robust mechanism allowing fund managers to oversee and monitor business processes. The system is integrated with other related online systems, including OCHA Contribution Tracking System, OCHA Financial Tracking Service, and UNDP's MPTF Gateway. This real time access to data allows OCHA to quickly provide information and analysis on questions raised both at the field and headquarters level.
GMS strengthens OCHA capacity to effectively implement a risk-based management approach. The system supports fund managers in the implementation of due diligence processes and agreed upon control mechanisms.
GMS also allows for proper monitoring and accounting of fund management performance. The system monitors the speed and the quality of different processes, including allocations, disbursement of funds, monitoring, reporting and audits.
GMS' Business Intelligence modules are publicly accessible and will provide real time data, including commitments, contributions, allocations, recipient partners, geographical coverage, and funding distribution among clusters.