Project Closure

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What is project closure?  TOP

After the end of the implementation phase, the implementing partner will need to submit the final narrative report and final financial report for the project. Upon approval of these reports, the project will be pushed for Audit (for non UN Agencies only) and, if required, the final disbursement or refund will be activated.  

All the following final stages of the project  must be approved  for FCS Finance or HFU  to be able to initiate the project closure phase for the project in GMS: 

  • Final Narrative Report;
  • Final Financial Report;
  • Audit Report;
  • Final Disbursement;
  • Refund;
  • Balance Due lesser than 1$. 
*Please note, the system will verify that the final instances have been closed in GMS before allowing the project to be moved to closure.


Project closure workflows TOP

For non UN Agencies
For UN Agencies

How to process a project closure TOP

When the project enters the “Under Closure” stage, a new tab called Project Closure will be visible to the user.
To close the project, the HFU needs to fill in the Cost Tracking Actual Value. Both the Planned Value and Percent will be automated in the system. Once the values have been entered, click on the [Save Cost Tracking] button to save the data inputted. 
Lastly, the HFU needs to update the Closure Checklist and click on the [Save Closure Checklist] button. Ensure that the checkbox 'I confirm that all of the matters mentioned above have been considered and resolved' is ticked before saving.
*Please note: The system will show the N/A option for the checklist answers only in case of UN agencies where the Audit is not carried out.
On completion of the above tasks, HFUneeds to click on the [Project Closed] button to close the project.