Partner Performance Index and Risk Management

I) What is Risk Management in CBPF?
II) What are the risk management tools available in the OneGMS?


I) What is Risk Management in CBPF?

Each CBPF is required to assess the capacity and monitor performance of every potential eligible partner and Implementing Partner. 
A first risk analysis is carried out by analyzing the partner’s capacity through the Capacity Assessment. It determines, along with the Due Diligence, the Partner’s eligibility to CBPF funding. 

To learn more about the Capacity Assessment process, please refer to this article of the Help Portal.

Based on the Capacity Assessment’s results, eligible NGOs are categorized according to a specific risk rating which determines the minimum standard of operational modalities applicable to the partner. The principle is that the higher the risk the more stringent assurance mechanisms will apply. (i.e. Low risk partners are subject to fewer controls.)

Over time, as partners receive funding and implement projects, the risk rating is increasingly determined by partner performance, which is assessed by the HFU through the Partner Performance Index (PPI).

This Performance system encourages improvement in capacity as partners can migrate to lower risk levels through good performance and by addressing capacity weaknesses. These performance trends are captured by the PI.

The PI tool is hence a key part of the accountability framework and allows OCHA to have an up-to-date rating of partner performance. The rating of the performance of partners in the implementation of projects is used (alongside the original capacity assessment) to determine (and adjust as necessary) partner risk levels.

II) What are the risk management tools available in the OneGMS?

Several modules in the OneGMS are dedicated to helping HFU and all parties involved in Partner’s Risk Management to determine, update and monitor Partner performance and risk level.

- The Partner Risk Dashboard: an overview of all partners registered in the Funds and their risk level   evolution overtime.

- The Partner Performance Index Management Page: a page that allows the HFU to access and manage the Partner’s project’s PI scorecard.

- Partner Performance Index Risk Management: The Partner Performance Index Risk Management is the page where HFU officers can approve the PI adjusted risk of the Partner. After a project is closed, the system will re-calculate the risk level based on the latest project’s PI scorecard results and assign the partner a new suggested risk level, that the HFU can approve in this page.