Pro Tips of the Month – Processing a Partner Name Change in OneGMS -October 2024

POSTED BY Khai Ahmed Salma | 11 Oct 2024 |

Processing a Partner Name Change

A common scenario across multiple funds involves an implementing partner undergoing a change in their name and/or acronym. Since the partner's name directly affects their Due Diligence Form, Grant Agreements, and Amendments, a specific process must be followed to ensure accurate information is recorded. Additionally, the partner's name must align with the name shown on their bank statement. As such, the process must be endorsed by CBPF HQ colleagues in Finance and Compliance due to the various implications for partners registered in UMOJA.

The process for updating a partner’s name is as follows:

  1. HFU must email the CBPF Finance and Compliance teams with all relevant information and documents supporting the name change request, including GMS support in cc. The required documents in this case are outlined in Annex 7 of the Global Guidelines.  
  2. CBPF Finance and Compliance must approve the request via email before GMS support initiates the name change process.
  3. Once the required approvals are obtained, GMS will send the organization’s registration profile to HFU for updates on the Partner Portal.
  4. After the name is updated in the form and all necessary documents backing the changes are attached, HFU can submit the profile for approval.
  5. Once GMS Support approves the registration request, the partner’s name will automatically update in OneGMS and be tracked in the system

This process ensures that all records reflect the correct partner’s name across systems and documentation.