I) What is user registration?
II) Specific registration process for Agencies/Partners (NGOs and UN agencies)
In order to use the One Grant Management System (OneGMS), all users must register on the platform and have their account approved. Only after account approval can you access the OneGMS and work on the platform.
Different categories of users coexist on the OneGMS, including, but not limited to:
- Agencies/Partners
- Humanitarian Financing Unit
- Cluster Leads and Support Officers
- CBPF Finance
- Humanitarian Coordinator
- Oversight and Compliance, etc.
The user roles, as configured during the registration process, determine the user’s subsequent home page and system rights.
All categories of users must register, however, the process for Agencies/Partners is slightly different. If you fall under the category ‘Agencies/Partners’ (namely, if you are a member of a NGO/UN agency/Red Cross/Red Crescent Society and wish to apply for CBPF funding) please read the section below before registering on the OneGMS.
II) Specific registration process for Agencies/Partners (NGOs and UN agencies)
Within the One Grant Management System (OneGMS), the user role of CBPF partners is called “Agencies/Partner”.
Each Agency/Partner must be registered and enrolled as an organization in its corresponding CBPF OneGMS before an individual user can register, be linked to, and access the OneGMS under the organization’s profile.
The registration of CBPF partners is hence two-fold:
• Step 1: Registration and enrollment of the organization
The organization should contact the HFU and send them the necessary documentation to be registered and enrolled on the OneGMS.
• Step 2: User registration of individuals within a registered organization
Once the organization is enrolled on the OneGMS, the HFU will notify the partner and instruct them to proceed with the individual user registration, which allows a user to gain access to the organization’s profile on the system. Individual registration requests are then reviewed and approved by the HFU country team usually within 48 hours from the submission.
Important note for Agencies/Partners: Registering your organization and gaining access to the OneGMS does not mean that your organization is now eligible for funding by OCHA CBPF. While the OneGMS registration is the first step of the partner eligibility process, the organization must complete its Due Diligence and Capacity Assessment, which will in turn determine the eligibility of the organization.