General Features
I) The Strategic Prioritization tab
II) The Operational Prioritization tab
III) The People Targeted tab
IV) The Project tab
1) Project Detail
a) Overview tab
b) Focal Points
V) The Documents tab
VI) The Tracking tab
VII) The Task Page
Once the Full Application email has been sent by CERF HQ, the Country Office can log in and start drafting the Full Application.
To open the Full Application form, click on this icon 
on the ‘Task Name’ or ‘Code’ column of the Allocation Task List table.
The Country Office must fill in all the Full Application form and send the draft of the Full Application to the CERF Programme Officer. All fields marked with a red asterisk * are mandatory. Please ensure you integrate all remarks made by the ERC.
Here are the general features of the draft of the Full Application.
- Tabs with a red header are incomplete and must be completed to move forward.
- You can use the format text tool to personalise your answers.
- You can display/hide additional guidance by clicking on [Show Guidance].
After the completion of each tab, please do not forget to save your progress as the system will not automatically save it. You can find the save buttons at the top of each tab,
Or the bottom of it.
I) The Strategic Prioritization tab
This tab consists of the strategic statement and considerations of the project. You can amend any field if necessary.
Once you have completed this tab, do not forget to save your progress, as the system will not automatically save it.
II) The Operational Prioritization tab
For UFE: this tab is displayed for the first time. It allows the Country Office to provide a funding analysis, the operational considerations and to answer to allocation-specific questions if added by CERF HQ.
For RR: two additional mandatory fields are required for this tab: ‘Accountability to Affected People (APP)’ and ‘Joint Needs Analysis’.
Funding Analysis
Fields description:
- Total Amount Required For Response: enter in USD the total amount required, which include the CERF funding request and funding received from other sources.
- Total Amount Received For Response: enter in USD the total amount already received for the response. The percentage of total Requirement Received will be automatically calculated and displayed by the system.
- Total Amount of CERF Funding Requested: enter in USD the total amount requested from CERF. The percentage of total Requirement Requested will be automatically calculated and displayed by the system.
Operational Considerations
Overview of the Humanitarian Situation *
Operational use of the CERF Allocation *
Accountability to Affected People *
Joint Needs Analysis *
Funding Analysis and Complementarity *
Provide an analysis of the funding situation for this emergency. It should include:
- Information on funding requirements and other available resources.
- Overall funding trends and outlook.
- Funding levels of different sectors/clusters.
- If applicable, complementarity with humanitarian funding from CBPF. How much funding is available in the CBPF at this point in time?
Allocation-specific questions
If questions linked to the operational prioritization were added to this tab by CERF HQ, they will be displayed in this section.
Once you have completed this tab, do not forget to save your progress, as the system will not automatically save it.
This tab is now mandatory, and data provided must be up to date. Enter the total number of people affected by the crisis and the total number of people directly targeted by this allocation. Please avoid double counting when entering the total number of people directly targeted by CERF.
Once you have completed this tab, do not forget to save your progress, as the system will not automatically save it.
In this tab, the user can add or edit all the projects included in the request to explain the coverage of sectors/clusters and geographic coherence of the proposed response. Please refer to these articles if you want to know how to add/edit a project, sector/cluster, location, activity.
At this stage of the allocation, it is mandatory to add the Agency Focal Point. To do so open the Project Detail window.
1) Project Detail
To access the project detail of a project, click on the edit icon 
at the beginning of its row.
On the Project Detail pop-up window, the user can modify the project duration, the year of processing, the cluster, delete the project and add agency focal points. This window will be useful at a later stage, when you may need to make some changes to the project, or when you will have to add an Agency Focal Point.
The ‘Overview’ tab provides information on the project and allows you to edit the project duration, the year of processing, the cluster or delete the project.
Field description:
- Project Code: the temporary code provided after you added an organization and a cluster. A new permanent code will be provided once the project proposal is created by the agency.
- Organization: the name of the organization.
- Status: the status of the project.
- Project duration: the duration of the project. You can modify it by selecting a new duration from the drop-down list.
- Year of Processing: the project implementation’s year. You can modify it by selecting a new duration from the drop-down list.
- Sector/Clusters: the sector/clusters. To know how to add or edit a cluster please click here.
This tab allows you to add a UN focal point who will have access to all the agency’s proposals for this allocation in the country.
To add a focal point, click on [Add New Focal Point].
A research tool bar will appear. Enter the name of the focal point and click on [Search]. The result will be displayed in a table below. Tick the box to select the focal point and click on [Link with Project].
The name will be added to the contact table. You can allow or prevent the focal point from modifying the project proposal by ticking the box in the ‘Allow Edit’ column. The box is ticked by default, but if you untick the box, the focal point will have a read only access to the project proposal.
You can also delete the contact by clicking on this icon 
.
To save the contact, click on [Save].
Once you have completed this tab, do not forget to save your progress, as the system will not automatically save it.
On this tab, you can upload any relevant document to the Full Application Strategy and download any documents previously added during the Initial Strategy.
To add a document, click on [Add Document].
The upload document pop-up window will appear.
Select from the Category drop-down list the category of the document: CERF Allocation Report – Communications – Full Application – Initial Strategy – Interim Update – Supporting Documents.
To attach a document, click on [Choose file], and select the document you would like to upload.
Please note: the file types allowed in the system are .docx, .pdf, .doc, .jpg, .jpeg, .gif, .xls, .xlsx, and the size of the document should not be greater than 10 MB.
You can leave a comment in the “Document Comments” narrative box if necessary.
Finally, click on [Upload] to upload the document.
After you have clicked on [Upload], a pop-up window will be displayed. If you do not wish to upload any additional documents, click on [Exit]. Otherwise click on [Continue Upload].
The uploaded document(s) will be displayed in a table. Click on 
to delete a document and on 
to view the document. If you wish to edit the document, click on 
.
You will be able to edit the name of the document and add or edit a comment. To save your update, click on 
.
The tracking tab displays the workflow that was created and the status of the allocation. It will show you the history of the statuses, identifying the user and timestamp of a change in stage.
Once the Full Application form is completed, click on [Continue] to open the task page and move forward to the next step. If the Full Application form has been drafted or reviewed by the HC/RC, you must first open the proposals and then send them to Agencies before submitting the Full Application to CERF.
The task options page displays all the tasks that the Country Office can perform at this stage of the allocation. You may click on the name of the task to open its dedicated article in the help portal.
- Open Proposals: click here to create and review the proposal templates based on the information provided in the project tab of the strategy form. Please ensure they are up to date before opening the proposals.
- Request RC/HC Review: click here to send the Full Application to the Submitter's (i.e., HC/RC) review, if not reviewed by them yet. Please note that the Submitter must clear the Full Application before you send it to CERF HQ.
If you want to read more on the subsequent steps, please click on the following links: